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SETU Waterford offers a broad range of academic programmes from levels 6 to 10 on the national framework of qualifications across Business, Education, Engineering, Health Sciences, Humanities, Science and Computing.

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Study at SETU Waterford

Discover the routes into studying at SETU Waterford for school leavers, adult learners, further education students, graduates and people who have already started studies elsewhere as well as options for those interested in online courses.

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Students

Discover the routes into studying at SETU Waterford for school leavers, adult learners, further education students, graduates and people who have already started studies elsewhere as well as options for those interested in online courses.

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Schools

SETU Waterford offers a broad range of academic programmes from levels 6 to 10 on the national framework of qualifications across Business, Education, Engineering, Health Sciences, Humanities, Science and Computing.

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International

The Office for International Relations co-ordinates the admission, administration and support for international students throughout the course of their studies at SETU Waterford.

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Research

SETU Waterfordis recognised as the leading research performer in the institute of technology sector with research activities that are internationally benchmarked, strategic, and economically relevant. Find out about the amazing multi disciplinary research under way

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News

Uncover the research discoveries, student and staff achievements, human stories, community spirit, global links and external engagement news at SETU Waterford

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From virtual events to conferences, talks, public lectures and happenings in on-campus venues SETU Waterford is a hub of activity. Stay up to date with our calendar of upcoming events.

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The Human Resources office is in room TL2.14 in the Tourism and Leisure building on WIT's Cork Road campus.

Our office hours are:

Mon, Tues, Thurs and Friday:  10:00 to 12:00 and 14:30 to 16:00

Wednesday: 11:00 to 12:00 and 14:30 to 16:00

There is a post box to the left of the office door where you can leave documentation outside of office hours. 

Contact email: [email protected]

 

Location

What are the opening hours of the HR office?

What is WIT’s Employers Registered Number? 

Where do I get a new/replacement SETU Waterford staff card? 

Does SETU Waterford participate in the Cycle to Work Scheme? 

Does SETU Waterford participate in the Taxsaver Scheme? 

 

Absences

I’ve forgotten to swipe in/out, what should I do? 

I am unable to attend work, what should I do?

I was absent from work on Monday and reported my absence to HR as per the correct procedure, however the day is not recorded in Core.  Why is this the case? 

I need to attend a medical or dental appointment inside of normal working hours, what should I do? 

I need to attend a medical appointment to get my Covid Vaccine inside of normal working hours, what should I do?

New Staff

What documentation is required by HR? 

What documentation is required by payroll?

Where do I get a SETU Waterford staff card? 

What is the SETU Waterford card used for? 

When will I receive my first payment?  

How do I access my payslips? 

When will I receive my contract? 

What annual leave allowance will be allocated to me? 

Payroll

When are monthly salary payments made? 

How do I apply for tax credits? 

How do I contact the tax office? 

What is a PPS number?

Where do I get a PPS number? 

CorePortal

What is CorePortal? 

How do I get access to CorePortal? 

How do I apply for expenses? 

 

What are the opening hours of the HR office?

Mon, Tues, Thurs and Friday:  10:00 to 12:00 and 14:30 to 16:00

Wednesday: 11:00 to 12:00 and 14:30 to 16:00

 

What is WIT’s Employers Registered Number? 

9503034A

 

Where do I get a new/replacement SETU Waterford staff card? 

WIT staff cards are issued by the SETU Waterford card office.  In order to have a card issued you will first need to obtain a memo from the HR office.  Please contact the employee relations officer who will issue you the memo.

 

Does SETU Waterford participate in the Cycle to Work Scheme? 

Yes, SETU Waterford has offered the cycle to work scheme to employees since the scheme commenced in 2009.  For further details please refer to Cycle to Work Scheme 

 

Does SETU Waterford participate in the Taxsaver Scheme? 

Yes, SETU Waterford now offers employees the option to avail of annual passes through this scheme.

 

Absences

 

I’ve forgotten to swipe in/out, what should I do? 

You submit a missed swipe request via CORE portal and have it approved by your supervisor.

 

I am unable to attend work, what should I do?

Please contact the employee relations officer immediately (having regard to any teaching timetables or responsibilities/meetings scheduled for that day) and not later than one hour before you are due to commence duty and in any event not later than 10am on the first day of absence.  

 

I was absent from work on Monday and reported my absence to HR as per the correct procedure, however the day is not recorded in Core.  Why is this the case? 

All absences are recorded in Core on Friday of each week.  If your absence is not showing in Core by Friday evening of the week you reported your absence please contact the employee relations officer.

 

I need to attend a medical or dental appointment inside of normal working hours, what should I do? 

Please refer to the “Leave for Appointments” procedure document.

 

I need to attend a medical appointment to get my Covid Vaccine inside of normal working hours, what should I do?

Prior to your appointment, please notify your manager and the Human Resources Department. As per the Leave for Appointments Policy, the maximum time off to attend the appointment is 1 hour. If the appointment goes over the 1 hour limit, please contact the Human Resources Department as this period of absence will be recorded as a half day uncertified sick leave or certified sick leave if confirmation of your Covid vaccine appointment is provided.

 

New Staff

 

What documentation is required by HR? 

Please refer to your offer of employment letter to establish what specific documentation is required in order to have your post sanctioned and your contract issued.

Further to this, every member of new staff must complete the relevant HR set up form, have it signed by their head/manager and return it to HR as close to their commencement date as possible in order to avoid any delay to payment of the first salary.

 

What documentation is required by payroll?

All new members of staff who have had previous employment in Ireland should submit Form P45 to the payroll office as soon as employment commences.

If you have not previously worked in Ireland or do not have a Form P45, you should contact the Tax office for a Certificate of Tax Credits and Standard Rate Cut-Off Point, which should be submitted to the Payroll office.

 

Where do I get a SETU Waterford staff card? 

WIT staff cards are issued by the SETU Waterford card office.  In order to have a card issued you will first need to obtain a memo from the HR office.  Please contact the employee relations officer who will issue you the memo.

 

What is the SETU Waterford card used for? 

It is multi-functional and can be used for numerous services on campus including: library services, identification and access control to buildings and rooms.

For further information visit  www.wit.ie/about_wit/our_community/wit-novus

 

When will I receive my first payment?

Forthnightly paid staff (administration and support staff), upon submitting the required documentation to HR, should expect to receive their first payment on the Thursday of the week directly after the week in which they commence. 

Monthly paid staff (all other categories), who commence employment and submit the required documentation to HR before the middle of any given month, should expect to receive their first payment on the last day of that month with the exception of the month of December for which much earlier processing dates apply.  Documentation submitted after the middle of the month processing cut-off date has passed will be processed the following month.

 

How do I access my payslips? 

Payslips are available to view or print online through CorePortal system.  Please refer to the CorePortal area of this FAQ section for further information.

 

What annual leave allowance will be allocated to me? 

Academic lecturing staff annual leave is outlined in the academic calendar. 

For all non-academic staff, revised annual leave allowances came into effect within the public sector from 4th January 2014 for any newly appointed member of staff and for any existing member of staff promoted after that date.  Further details can be found within this document Annual Leave Policy.

Please note that SETU Waterford shuts for a period over the Christmas season and for this Institute closure 4 days of annual leave are retained from annual leave allowances.

 

When will I receive my contract? 

The HR department will issue all new staff members with their contract of employment no later than 5 days after commencement.

 

Payroll

 

When are monthly salary payments made? 

Monthly salaries are normally paid by direct debit on the last day of every month.  In cases where the last day falls on a Saturday or Sunday payments are made on the Friday.  December salaries are normally paid a little earlier with the exact date being confirmed in advance by the payroll department.

 

How do I apply for tax credits? 

In order to ensure that you are taxed at the correct rate, you will need to apply for a Certificate of Tax Credits (Form 12A).  The form can be downloaded from http://www.revenue.ie.   Form 12A should be submitted to your local tax office as soon as possible to minimise the risk of ‘emergency tax’ being applied.  Emergency tax is applied in cases where your tax credits are unclear.  If emergency tax is initially applied, the appropriate reimbursements will be made to you as soon as your tax situation is clarified.  Revenue will notify both the employee and SETU Waterford of tax credits.  WIT’s payroll department will make the necessary tax deductions from your salary.

Information required to complete Form 12A: Employers Registered Number 9503034A, PPS number and Irish Address.

 

How do I contact the tax office? 

For contact details please visit http://www.revenue.ie and use the “contact locator” service provided on the home page.  You will need to have your PPS number for this service.  Alternatively you can call 1890 444425.

The local Waterford office has an address as follows:

Revenue
Government Offices
The Glen
Waterford

 

What is a PPS number?

A Personal Public Service number is your unique reference number for all your dealings with the Public Service (e.g. applying to the tax office for a tax credits certificate, applying to the Department of Social, Community, and Family Affairs for a Social Welfare payment scheme etc.)  Further information about the PPS number can be obtained at the Department of Social Welfare website.

 

 

Where do I get a PPS number? 

If you are unaware of your PPS number or if you are entering Ireland for the first time, your PPS number may be requested by attending the PPS number allocation centre for the county you are living in.  It is not possible to get a PPS number before entering the country. 

The contact details of the local centre for Waterford are as follows:

Intreo Centre Waterford
Government Buildings
Cork Road
Waterford

Telephone: 00 353 51 356000
Opening Hours: 9.30am – 4pm Monday to Friday

 

CorePortal

 

What is CorePortal? 

CorePortal is SETU Waterford employee self-service system which is used for viewing/printing payslips, applying for travel expenses and applying for various types of leave.

 

How do I get access to CorePortal? 

Your first payment will need to be processed before you can access the system initially.  Access is automatically assigned once your first payment has been processed.  You will use your 4 digit staff ID and your PIN as login details.  Your PIN will be set to the first 5 digits of your PPS number.  The system can be accessed via the internal and external links found in the staff section of http://www.wit.ie

 

Once logged into the system, select the “my payroll self-service” option.  Select the “view my payslip” option and proceed to select the payslip relating to the week/month that you want to view/print.  If the “my payroll self-service” option is not showing for you, please contact [email protected]

 

How do I apply for expenses? 

Once logged into the system, select the “my expenses self-service” option.  For further guidance please consult the “CorePortal Guide to Claiming Travel” [insert link to document].  If the “my expenses self-service” option is not showing for you, please contact [email protected]

 

How do I apply for leave? 

Once logged into the system, select the “my time self-service” option.  For further guidance please consult the “CorePortal Guide to Processing Leave” . If the “my time self-service” option is not showing for you, please contact [email protected]