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Undergraduate Prospectus 2023

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SETU Waterford offers a broad range of academic programmes from levels 6 to 10 on the national framework of qualifications across Business, Education, Engineering, Health Sciences, Humanities, Science and Computing.

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Discover the routes into studying at SETU Waterford for school leavers, adult learners, further education students, graduates and people who have already started studies elsewhere as well as options for those interested in online courses.

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SETU Waterford offers a broad range of academic programmes from levels 6 to 10 on the national framework of qualifications across Business, Education, Engineering, Health Sciences, Humanities, Science and Computing.

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The Office for International Relations co-ordinates the admission, administration and support for international students throughout the course of their studies at SETU Waterford.

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SETU Waterfordis recognised as the leading research performer in the institute of technology sector with research activities that are internationally benchmarked, strategic, and economically relevant. Find out about the amazing multi disciplinary research under way

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Making the decision to defer your course is an important one. To ensure that you are fully informed about your decision, all students are encouraged to familiarise themselves with the information here, in the deferral policy (section A  page 31) or to contact a member of the Retention & Student Engagement office before formalising their decision. Appointments can be made by e-mailing [email protected].

There are many reasons why students may need or wish to take time away from the University. There may be personal or medical issues interfering with their studies; opportunities for professional experience; family commitments; or the desire to just take a break.

The team are available to talk with you about your situation, and to guide you through the process of taking time away/deferring your place, and returning. Before leaving the University, you should have a clear understanding of what is required before returning and of the financial implications (fee and grant implications) there may be from deferring your place. Fees and Grants staff can be contacted by telephone or e-mail at all times.                                            

Fees Phone: 051-302867 [email protected] 
 Grants Phone: 051-302867  [email protected]

 If you are in receipt of a grant and you decide to defer you must notify SUSI of your decision. 

We advise that you keep a copy of all correspondence including supporting documentation for your records. 

A student has not withdrawn or deferred their place on a programme in SETU Waterford until all related processes as outlined below have been completed. It is important to note that discussion with a member of academic staff is not sufficient to defer your place in SETU Waterford. 

 

Applying for a Deferral

CAO (Year 1) Deferral 

For a variety of reasons, applicants may not be in a position to take up their CAO Offer of a place. An applicant who is offered a place in SETU Waterford may be granted a deferral prior to registering as a student for the academic year due to unforeseen and exceptional medical, financial, or family reasons. You may apply to defer your place by completing the online application form available below.

If you are an Advanced Entry Applicant please use the pre-registration link.

There are a number of important conditions in relation to deferring your CAO Offer that should be considered. Please see the Admissions Policies page for further details on our  Deferral Policy.

     Email [email protected] with any queries

Apply Now for CAO (Year 1) deferral 2023/2024

 

Pre-Registration Deferral - form to be used up to October 31st 2023

A student who is eligible to continue with their studies in the University (years 2, 3, 4 or 5) may also defer prior to taking up their place in their continuing year. 

If you are an Advanced Entry Applicant please use this option.

The online application process will open on the 19th June 2023 for the new academic year 2023/2024.

Please note that while applications can be submitted from the 19th June, they cannot be processed until the end of August/early September, once we have opened registration for the new academic year.  

Email [email protected] with any queries

Apply Now - Years 2,3,4,5 deferral 2023/2024 

 

 

Post-Registration Deferral - form to be used from November 1st 2023

This option is for students wishing to defer their place after the 31st October 2023 once you have registered as a student for the academic year.

A registered student of SETU (Waterford Campus) may be granted a deferral should they find that they are unable to continue their studies due to unforeseen circumstances.

A student who is eligible to continue with their studies in the University (years 2, 3 or 4) may also request a deferral.

An application to defer must be submitted online using the link below.

Apply - from 1st November 2023

See tab Deferral for details.

  Undergraduate Policy for Deregistration and Deferral (page 31)

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When a student at some point during the academic year finds that he/she is unable to continue his/her studies due to unforeseen circumstances an application requesting to defer a place must be made. The application must outline the reasons for this request. The student must complete the application form, Form DA1 available to submit online at the link below. Queries should be e-mailed to [email protected] If your query is in relation to a deferral that was submitted prior to October 31st, please e-mail [email protected]

NOTE: The date of application is the date on which the completed application is submitted online to the Academic Affairs Office.

  1. A student must apply in writing for a deferral of a place to the Registrar stating reasons for the request by completing the DA1 Application online. 
  2. The student is notified of the outcome in writing by the Office of the Registrar.
  3. For registered students who apply to defer after the 31st October:
  • The student will be advised that a fee will be incurred on return to college.
  • The student will be notified of the option to apply for a review of this fee in the case of compassionate and compelling circumstances and are advised to inform SUSI if they are in receipt of a maintenance grant.
  • The application form for a fee review in compassionate and compelling circumstances, Fee Review Form (FR1), will be issued to the student by Academic Affairs. The student must return the Fee Review Form to the Academic Affairs Office within a month. The application must include supporting documentary evidence to support your case.
  • If additional information to support the application is required, the student is contacted by the Academic Affairs section of the office of the Registrar.
  • The Deferral Review Committee meets throughout the year to review applications and evidence and a recommendation is made. It may be necessary for a student to be interviewed by representatives of this committee.
  • The student is notified of the decision in writing by Academic Affairs and the student record is amended accordingly.
  • **Please note any deferrals received after close of business on the 31st October for the first Semester and after 31st January for the second semester will be subject to fee implications unless you have strong compelling circumstances. 

Ordinarily students are responsible for the payment of fees following a deferral, including the payment of any outstanding balance the student may have. However in some instances a student defers a place due to unforeseen circumstances. These compassionate and compelling circumstances are circumstances which are generally beyond the control of the student and have had an impact on the student’s academic progress and/or wellbeing.

Compelling Circumstances could be:

i.   Serious medical condition or injury

ii.  Bereavement of close family members such as parents or siblings or guardians

iii. A traumatic experience which could include but is not limited to:

a) Personal involvement in or witnessing of a serious accident or crime
b) A serious crime committed against the person

When a deferral is granted students will be liable for full or partial fees when they return to their programme. An application for a fee review is made independent of the deferral application. In the cases of preregistration deferrals, the applicant or the student receives written confirmation of the outcome by the Registrar of the deferral. However, in the case of deferral of a place during an academic year, the letter also informs the student of the process of making an application for a fee review under compassionate and compelling circumstances.

Applications made under compassionate and compelling circumstances are reviewed by the Deferral Review Committee consisting of nominees from the Office of the Registrar and the Finance Office.

For making such an application, Fee Review Form (FR1) will be enclosed with the confirmation of deferral letter or email. The student establishes compelling and compassionate circumstances by attaching documentary evidence  to form.

For example:

i. Medical certificates provided as evidence must:

a) Must be issued by a registered doctor or consultant;
b) State that the student has “a medical condition and is unfit for class”;
c) State the length of time the student is unfit for class;
d) Include the doctor’s or consultant's contact details.

ii. Death and birth certificates included must be certified.

iii. Evidence of a traumatic incident must include a police report, or a psychologist’s letter/report, or a report/letter issued by a suitably qualified professional. The psychologist’s report/letter must:

a) Be issued by a registered psychologist;
b) Include the psychologist’s contact details;
c) All certified evidence must be translated into English by a certified translator.

Decisions can only be made when all documentation has been reviewed. A student who defers a place on a programme is not entitled to a refund for that year and will be liable for any increase in fees the following year.

Normally, deferrals are not available to taught Postgraduate students. Please see the Deregistration and Deferral Policy for Postgraduate students below.

Ordinarily a student who withdraws from a programme is liable for fees. Fees are incurred on the student’s return following a deferral of a programme or any element of it, which was granted during the previous academic year.

The fees incurred relate to the student having received tuition, having had access to Institute facilities and whether the Institute has already drawn down tuition funding from the Higher Education Authority (HEA).

In the case of International students who are in SETU Waterford on a study visa, via the International Office, if a student has applied for a deferral, the student must satisfy the requirements of the Immigration Authorities in Ireland as outlined by the Waterford Immigration Office.

The granting of a deferral is an academic issue subject to academic regulations. These matters are the responsibility of the Registrar.

  De-registration and Deferral Policy for Postgraduate (page 34)

SETU Waterford, Cork Road, Waterford City,
Co. Waterford, Ireland
Eircode: X91 K0EK

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