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Eligible expenses for SAF

  • Books
  • Class materials 
  • Mandatory course expenses - Course Related Expenses Form
  • Rent
  • Heating and lighting bills
  • Food
  • Essential travel
  • In the case of student parents, childcare costs may be included
  • Medical costs

This is not an exhaustive list.

Ineligible expenses for SAF

  • Tuition fees
  • Registration fees
  • Repeat fees
  • Student loans
  • Store loans e.g. Littlewoods

This is not an exhaustive list.

Eligibility Reckoner

This eligibility reckoner is provided to assist you in deciding if you should apply for the Student Assistance Fund.

The eligibility reckoner provides an approximate indication of your possible eligibility for funding based on the information that you provide. This is NOT an application for funding and it is NOT an assessment of your eligibility for funding.

Commonly asked questions.

  • The purpose of the Student Assistance Fund is to provide support to fulltime registered students of WIT who may be experiencing extreme financial difficulties, have experienced a major change of circumstances or are experiencing extreme personal hardship.

    • Complete the Online Application Form (paper application form discontinued)
    • Upload/Attach all the necessary documentaion
    • Successful and unsuccessful applicants will be notified via their student email ([email protected]). Letters will not be sent.  We anticipate a significant number of applications so please be patient until you hear a response from us.

    Refer to “How to Apply” for full details.

  • Opening date for applications is September 30th 2019 @ 11am

  • There is no closing date – the fund will remain open until it is exhausted, but as the fund is operated on a “first-come-first-served” basis, it is important to complete and submit your application form as soon as you have gathered all the required documentation/receipts (minimum of one month required).

  • Full time registered students of Waterford Institute of Technology, on courses that lead to a higher education award at level 6 to 10 of the national framework of qualifications are eligible to apply for this stream of SAF.

  • see under “Eligible Expenses for SAF”

  • see under “Ineligible Expenses for SAF”

  • The application contains detailed information on a step by step basis. See below for some invaluable tips.

    Dos and Do nots of Documentation

    Do’s

    DO upload clear documentation with visible name, address and amounts

    DO upload pictures the right way round

    DO upload clear receipts with visible date, items and amounts

    DO upload itemised lists or receipts of stationary and text books with costing

    DO ensure P21’s are for the year prior to your application

    DO upload the requested e-statements for the most recent three months

    DO ensure your uploaded unedited bank statements contain your name and address

    DO use your personal statement to explain any income / expenditure that was not included due to lack of documentation

    DO use the personal statement section to explain your economic / family / problematic / medical circumstances – avoid giving one or two lines

    Do Not's

    DO NOT upload multiple unreadable receipts in one photo

    DO NOT upload screenshots of your computer screen with no name, date and amount

    DO NOT upload password protected files

    DO NOT upload using word online

    DO NOT upload debit/credit card receipts

    DO NOT upload blurry photos

    DO NOT export your bank statement into an excel document

    DO NOT blacken / hide transactions on your three months bank statements

    DO NOT upload typed messages / screenshots saying “I have no receipts for this”

    DO NOT upload pictures of school bags containing books or pictures of stationary

    DO NOT waste your personal statement. Please use it as an opportunity to outline your circumstances and give any other information you deem relevant to your application

  • Students experiencing difficulties completing the online application or those with general queries can call to the Student Life and Learning Office during opening hours.  You can also email the office at [email protected] with any queries.

    Office Hours

    Monday -Friday

    9.00am  - 12.30pm

    2.00pm  -   4.00pm

  • Only one application per academic year can be made.

  • Each application form is assessed by the Student Assistance Fund Finance Committee on an individual and confidential basis.  The committee will assess applications based on the application submitted and evidence provided.

  • Amounts approved under the fund will vary depending on the needs of each individual application and the overall level of demand for the fund.

  • If eligible for funding, payment will be made by electronic fund transfer (EFT) into the bank details provided.  Payment can only be made by EFT to your Irish bank account.

  • Yes, all students will be notified, whether successful or not via their student email only ([email protected]).

  • The SAF is a limited pool of money awarded by the EU Social Fund and the Irish Government.  We do our best to make sure this limited amount of money is awarded equitably. Each application form is assessed by the SAF Finance Committee on an individual basis and on its own merits.

  • Yes, provided you are still eligible to apply.  Please see section on “Check Your Eligibility”.

  • Yes, students who were not awarded funding through the SAF may wish to appeal this decision. 

    See section on “Appeals Process” 

  • Students can make their applications for the Student Assistance Fund from late September and there is no closing date, however as soon as the fund has been distributed in full, no further payments can be made regardless of eligibility. 

  • Yes, being a repeat student (registered) does not preclude you from making application to the fund once you are repeating the entire year (60 credits), however please note that the fund cannot be used to pay for tuition fees.

  • All Students must submit recent bills/documentation for all forms of  income and expenditure – in terms of the amount of receipts, for example if you have €200 travel costs per month, we require €200 worth of diesel/petrol receipts.

    Rent or Mortgage (copy of contract, mortgage statement and rent book including proof of address)

    Books and Class Materials – e.g. receipts for books, laptop, software, materials, uniforms etc.

    Telephone/Mobile – receipts for top-up or a copy of phone bill

    Transport and Travel – Bus tickets, Train tickets, petrol/diesel receipts, tax, insurance etc.

    Proof of loan and receipt of payment: Bank, Credit Union etc.

    Electricity/Gas/other household bills e.g. ESB, Gas, Refuse, Broadband etc.

    Childcare – official receipt or handwritten note from Childcare provider

    Medical / Dental – e.g. Doctors Bills, prescription costs,

    This is not an exhaustive list, we are mindful that each student’s circumstances are individual and this list may not address every student’s circumstances.
     

    Bank Statement

    All applicants must provide a recent 3 month bank statement for themselves (dated within 3 months of their date of application). 

    Student Grant

    If you are eligible for a student grant, you must provide correspondence from SUSI/Local Authority confirming that you have been approved.  Please ensure details of the annual/monthly award are included.

    Part-time work payslip

    If you are working part-time, you must submit a recent payslip.

    Applicant Social Welfare / Rent Allowance income

    If you, the applicant, have Social Welfare Income like Back to Education Allowance, Job Seekers Allowance, Family Income Supplement (FIS), One Parent Family, Children’s Allowance or Rent Allowance etc., then you must submit:

    - A letter from Social welfare confirming your total Income or a copy of the receipt of your payment
    - A letter from Social welfare confirming your total Rent Allowance Income or a copy of the receipt of your payment- Proof of Children’s Allowance Income AND a copy of Birth Certificates for each qualifying child.

    DID YOU KNOW YOU CAN NOW REQUEST SOCIAL WELFARE STATEMENTS ETC ONLINE

    https://www.welfare.ie/en/Pages/secure/OnlineStatementRequest.aspx

    For parent(s), guardians, spouse / partner income:

    See below for the documents you must provide for your parent(s), guardian, spouse or partner if they have income.

    Employed

    Self Employed or Retired

    Other Income

    Unemployed

    P21 or a copy of a recent payslip

    Notice of Assessment/Self-Assessment Letter and copy of Audited Accounts - 2016

    P21/Social Welfare letter confirming total income 2016

    P21/Social Welfare letter confirming total income 2016

     

    P21 - (make ensure a copy of the back is included if you are scanning a P21)    

    (A P60 shows total earnings from one employer only and does not take account of any additional income, such as another job or a spouse’s income. A P21 gives details of total household income, tax credits, tax reliefs and PAYE tax paid for a particular tax year).  You can now request social welfare statements etc. online.

    Important Points to note

    • Remember, your application will be rejected if the required documentation is not submitted.  This is not grounds for appeal and further documentation cannot be forwarded after your application has been submitted.
    • Students must include a detailed note in the section provided specifying the reasons for applying and any other information or circumstances that may be relevant.
    • A new application must be made for each academic year.
    • Applicants will be disqualified from the scheme if found to have given false information or failure to advise of change of circumstances which would affect the amount of assistance given.
    • Students must ensure to include all relevant information within the application.  The SAF Finance Committee cannot take into account information which is not submitted but may be relevant.
    • If your parents/guardians are supporting you, they will need to include a detailed letter with a breakdown of bills they pay on your behalf and you will need to include this in the monthly breakdown income section.

Cork Road Campus is in the Business Building (F11).

Opening Hours

9.00 a.m. – 12.30 p.m.

and

2.00 p.m. – 4.00 p.m.

Email:[email protected]

Tel: 051-834095. 

 

 

 

 

 

 

College Street Campus       SLL College Street Office

Opening Hours

Wednesdays (during term time)

9.00 a.m. – 12.30 p.m.

and

2.00 p.m. – 4.00 p.m.

Email:[email protected]

Tel: 051-834095. 

Students who have been deemed unsuccessful in the SAF application process (who are eligible to apply for SAF funding here in WIT) have the option of (1) submitting a new SAF application or (2) appealing the original decision.

Information on submitting a new SAF Application

Unsuccessful applicants have the opportunity to submit a new SAF application. In submitting this new application please be mindful of the reason you were made unsuccessful in your original application. A new application may contain new or updated information that is relevant to your circumstances.

There is no closing date for submitting your new application, however once the fund is exhausted no further payments can be made regardless of eligibility.

You have one opportunity to submit a new application. Students must meet the criteria and provide relevant and sufficient documentation. Please make sure to follow all prompts on the application and you can visit the FAQS tab on this page.

Information on the SAF Appeals Process

You may appeal the outcome of your application on the grounds that the SAF Higher Education Authority (HEA) guidelines were not adhered to. This is the only grounds for appealing a decision of the SAF committee. 

Please find some information on the WIT SAF Assessment procedure as per the HEA guidelines below:

  • All SAF applications are assessed by 2 members of the SAF committee.
  • Following this assessment each application are deemed to be either (i) successful or (ii) unsuccessful.
  • Each application is signed by both assessors and if unsuccessful the reasons for this are included on the completed application form.
  • Students are informed via their student email of the SAF committees decision regarding their successful or unsuccessful application and are given the correct information about the next stage i.e. if successful; when they can expect payment and if unsuccessful what their options are in relation appealing the SAF committees decision or resubmitting their SAF application

Appeals Committee Information

The Appeals sub-group is comprised of:

  • The chair of the SAF Committee.
  • Two other members of the SAF committee, one of which is a sabbatical officer of the WIT Students Union.

Only committee members that have not been responsible for the original award decision will review an appeal.

Outcome of Appeals and Further Information

  • The appeals meetings take place at the end of each semester.
  • The outcome of appeals will be notified to your student email account following the appeals meeting within four weeks of the closing date for appeals.
  • The Appeals Committee’s decision is final.

 Please contact [email protected] where further information is available.