ExchangesNon-EU exchange Incoming students

Non-EU exchange Incoming students

STEP 1: Nomination 

The sending University/Institute must have an active Exchange Agreement (An Agreement between Universities/Institutes to exchange students) with WIT within the area of which a student wants to study. A coordinator from the sending university submits a nomination form to WIT for the student they are proposing to send to WIT on the International Exchange Programme.  

To be nominated, a WIT International Exchange Student Nomination form must be completed in electronic format by your home University academic advisor and sent to [email protected] before the nomination deadline outlined below.  

Download a WIT International Exchange Student Nomination form here: 

WIT International Exchange Student Nomination Form (EU)

Please note all fields in the nomination form must be completed. On the nomination form there is an example of how to complete the form highlighted in yellow. 

 

Nomination & Application Deadlines

AUTUMN SEMESTER (Semester 1) 

(September – December) 

Partner nomination deadline: 01 May  

Student application deadline: 15 May  

 

SPRING SEMESTER (Semester 2) 

(January – May) 

Partner nomination deadline: 04 October  

Student application deadline: 14 October  

 

 

STEP 2: Processing a Student Nomination 

When WIT receives the nomination, the nomination is cross-checked with the existing Exchange Agreement between the sending University/Institute and WIT to verify if the nomination meets the criteria set out in this agreement. 

If the nomination meets the criteria set out in the existing Exchange Agreement the student will receive an email to inform them that their nomination has been approved and they have been offered a place to study on the International Exchange Programme at WIT.  

Included in the student’s nomination approval and mobility acceptance email will be an invitation to complete their online application and information on other documentation that is required to complete the student’s application such as the Learning Agreement. Important: Even though the student will have been officially offered a place at WIT for their mobility, their online application and supporting documentation such as the Learning Agreement are required to partake as a student at WIT. Inability to successfully complete the application phase will result in the revocation of students place on the International Exchange Programme at WIT. 

Conditional Offer: The student’s offer to participate on the International Exchange Programme at WIT lies with the condition that the modules chosen for their Learning Agreement will only be from the ECTS Module Guides provided on the WIT website or in exceptional instances, modules approved by a WIT academic advisor that do not exist in the ECTS Module Guides, such as Masters Level Modules. The ECTS Module Guides can be found here.  

Please note, modules chosen from the ECTS Module Guides are not guaranteed due to limited class sizes and potential unexpected circumstances in the future. If a student chooses a module that is on the ECTS Module Guides but later find out they cannot study it, the relevant School Office will work to find the student a suitable alternative.  

 

Additional note: Nominations are processed on a rolling basis, so some nominations may be processed later than other nominations. 

 

Accommodation 

Accommodation providers may take bookings from January for the college year starting in September. As a result, accommodation places can fill up very quickly. Therefore, we advise that you reserve your accommodation as early as possible before your arrival to ensure that you secure a place. 

If a student agrees to complete their Learning Agreement in accordance with the condition outlined in step 2, and they understand that not all modules chosen from the ECTS Module Guides are guaranteed, they can be confident that they have a place on the International Exchange Programme at WIT within the area specified on their nomination form and can apply for accommodation in Waterford at their own discretion.  

Information on accommodation can be found here  

 

STEP 3: Online Application 

When the student received the email informing them that their nomination has been approved and they have been offered a place to study on the International Exchange Programme at WIT, they will also receive a link to the Online Application Facility for International Exchange students. This facility requires a student to provide important contact information and information on the students proposed area of study. The purpose of this facility is to gather relevant information about our prospective students to ensure they are recognised as a student on the WIT registry system. 

Step 4: Registration 

Approximately 1 month after the application deadline, students will receive an email providing them with information on how to register as a WIT student before their mobility begins. Online registration requires a student to provide a photograph for their WIT student card (which they collect upon their arrival at WIT) and pay a registration fee of 50euro. The online registration facility is expected to open approximately 2-4 weeks before the month of which the semester commences. 

Step 5: Orientation 

Approximately 1 month after the application deadline, students will receive an email providing them with information on the exchange student Orientation. Orientation is mandatory for all students and typically takes place on the first or second week of September for Semester 1 (September – December) and on the second or third week of January for Semester 2 (January – May).