Step 1: Application Process
Step 2: Voucher Award
The client is awarded the voucher by Enterprise Ireland. The client should then advise the researcher that the voucher has been granted, a copy of the Innovation Voucher to be emailed to the Researcher to prepare a separate IV Agreement. A voucher has a lifespan of 12 months from the date of issue and must be used in this timeframe.
Step 3: Scope of Work
The scope of work to be carried out is then agreed between the researcher and the client. Work must be completed and reported to Enterprise Ireland before the end date of the Innovation Voucher.
Step 4: Research Agreement
A agreement outlining the terms and conditions, and Project Scope is issued by the researcher to the TTO and Client via DocuSign. SETU’s standard Innovation Voucher Agreement is prepared by the researcher, inserting the client's name, address, Innovation Voucher number, end date of the Innovation Voucher, and the workplan. This document is available from the Technology Transfer Office (TTO) via e-mail to [email protected]
Step 5: Research Agreement Signed
t: 051 845591
RSU, Walton Building, WIT, Cork Road, Waterford for institutional signature. One signed copy is returned to the company and the other is retained in the researcher's department.
Step 6: Deposit
The researcher advises the client that a 23% deposit of the voucher's value must be paid before work can commence. This is the amount of VAT payable on the voucher as part of the Enterprise Ireland terms and conditions. This will be payable on receipt of invoice should the project proceed past agreement signed stage.
Step 7: Researcher's First Voucher?
Step 8: Request Invoice
ext: 2867) using the Invoice Request Form. The Finance Department sends this invoice to the client and copies the researcher on the e-mail.
Step 9: Deposit Paid
Once the client has paid the deposit and Finance confirm receipt of same, work can then commence on the project.
Step 10: Record Documents
The researcher keeps a copy of the original invoice, a co-signed copy of the Research Contract Agreement, and the original voucher on file.
Step 11: Timesheet
Researchers/students working on the project must maintain a timesheet of hours worked on the voucher. This timesheet must be signed by the researcher's/student's Head of Department and is then submitted to the RSU at the end of the process, if the researcher is to be paid.
Step 12: Communications
The researcher should conduct regular communications with the client throughout the duration of the project. The client should be updated on the project's progress, using the most appropriate mechanism, e.g. e-mail, phone, face-to-face meetings.
Step 13: Final Report
Upon completion of the project, the researcher prepares and presents a final report to the client.
Step 14: Voucher Handover
Clients signs on the Innovation Voucher on project completion upon receive the final report for final claim to Enterprise Ireland.
Step 15: Financial Claim Form
ext: 4059) for sign-off.
Step 16: Signed Claim Form
The Finance Department returns the signed claim form to the researcher.
Step 17: Presentation Pack
The researcher prepares a pack for Enterprise Ireland to close out the project. The pack comprises:
Step 18: File Documents
Copies of all documents in relation to the Innovation Voucher should be kept in the researcher's department along with a record of when it was closed to Enterprise Ireland. These documents should be retained for 7 years.
Step 19: Confirmation of Closure to Institute IV Programme Contact
ext: 2975 in order to maintain an institutional record of all IV projects.