Managing your Research Project at Waterford Institute of Technology

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Managing your Project

Congratulations! You have secured funding for your research project. In this section, you will find advice on how to manage your project, links to WIT Policies and Procedures along with all the forms you will need to get your project up and running. You can also download the presentation deck on the subject of "Managing Your Funded Research Project", delivered by Susie Cullinane, Projects Manager (February 2020).

The Research Support Unit has developed a comprehensive Research Procedures Guide for Managing Funded Research Projects at WIT which outlines the support provided to Researchers at WIT by various central support offices at all phases of the research project lifecycle, to ensure research compliance with WIT and funding agency/sponsor guidelines. Researchers, across all Schools and Departments at WIT applying to any funding agency/sponsor for financial support of their research are expected to follow this Research Procedures Guide.

You can also download a supplementary document detailing all Key Points of Contact during the Research project Lifecycle.

Research

Click on a segment above to view more details about each respective phase of the lifecycle. For further detail, beyond a high level overview, please download the comprehensive Research Procedures Guide for Managing Funded Research Projects at WIT.

Research Funding Opportunity Phase

This is the initial phase of the lifecycle where a funding agency/sponsor issues a call for research proposals or where industry makes funding available directly for a research project.

Context

Information regarding research funding opportunities that are relevant to WIT Researchers are identified and disseminated by the RSU. There are a number of ways by which the RSU disseminates relevant funding opportunities and details of information sessions and funding workshops to Researchers as follows:

Research Newsletter
Research Professional
National Funding Opportunities Calendar
National and European Research Programme Officers
Notice Board and Plasma Screens
RSU Twitter Account

Key Points of Contact

Process	Contact
Notification of funding opportunities to researchers Clarification of details of funding calls Organise funding workshops/webinars	Jo Holohan (National Programmes, [email protected], x4026) Philomena Treacy (European Programmes, [email protected], x4042)
Fortnightly research newsletter Research Professional	Jonathan Brazil ([email protected], x2922)

Research Proposal Phase

This phase involves the PI being notified of a funding opportunity and the steps required to prepare and authorise a proposal for submission to the funding agency/sponsor.

Context

The RSU works closely with Researchers and other WIT central support offices to ensure that research proposals are complete, accurate and consistent with the terms and conditions of the funding agency/sponsor and in line with WIT policies and procedures. This includes supporting the accurate costing of proposals by Research Finance, reviewing proposals and proposal writing support. The Head of School or nominee must be made aware of, and approve, the total cost of delivering the proposed research activities, personnel resources to be allocated to ensuring successful delivery of the project and any additional resource requirements, such as space, and the proposed level of funding being sought, including match funding required. Budget costs must be reviewed by Research Finance before submission to the funding agency/sponsor. Research Finance will ensure that the costs are correctly categorised and that all costs are eligible. All research proposals must be signed by the Institute’s authorised signatory (usually the Vice President for Research, Innovation & Graduate Studies or his/her nominee) before submission. Researchers are requested to submit a final draft of the proposal to the RSU at least one week in advance of the funding call deadline. This allows time for any potential compliance, budgetary, legal or ethical issues to be resolved and feedback provided to the applicant, in advance of submitting the proposal to the funding agency/sponsor. In the case of consultancy, signatory of the Vice President for Research, Innovation and Graduate Studies must be obtained at contract stage.

While the guide applies to all of the WIT funded research activities there may be some variance with respect to the process depending on the type of project. For example during Phase 2 Researchers are requested to submit a final draft proposal one week in advance of the funding call deadline. This requirement is entirely relevant for many EU, and National (SFI, HRB and EI) funding mechanisms whereas for, typically smaller, directly funded company research this may not apply because there may be no ‘call’ deadline and/or there may be no specific proposal only a statement of work such as with Innovation Vouchers.

The RSU rely on the expertise and experience of the Researchers to determine what specific support is required. More experienced research centre teams may require less support in project management though are expected to broadly follow the research guidelines. Those new to research or with less experience should always seek the full spectrum of project management support from the RSU.

Eligibility
Types of Research Proposals
Procedures
Budget/Finance
Ethics
Intellectual Property
Health and Safety
Roles and Responsibilities in Research Proposal Phase

Key Points of Contact

Process	Contact
Designing and delivering information sessions on certain funding calls or aspects of calls to assist with research proposal writing Supporting the development of proposals (programmatic) and ensuring full compliance with WIT and sponsor regulations Reviewing proposals Organise external review of strategic proposals Institutional letters of support, if required Institutional signature on proposal (paper & electronic) Electronic submission of proposals as required	Jo Holohan (National Programmes, [email protected], x4026) Philomena Treacy (European Programmes, [email protected], x4042)
Advising the researchers within the Departments/School/Institute with regard to the financial requirements of the funding agency/sponsor and ensuring that proposals are prepared in accordance with same Supporting the costing and pricing of research proposals Negotiation and calculation of actual indirect cost rates for projects where this is required by the funding agency/sponsor Determination of VAT-able status of contracts and subsequent liaison with funding agency/sponsor and providing advice to research staff on the implications of VAT on research activities Maintaining LEAR role in relation to EU Horizon 2020 proposals	Susan Green (x2494) Eimear Radley (x4059) Michelle Farrell (x5583) email: [email protected]
Research Ethics Compliance & Approval (if applicable)	Research Ethics Administrator Jane McIntyre ([email protected], x2041)
Support with issues relating to IP and support writing the impact sections of research proposals	James O'Sullivan ([email protected], x5592)

Research Contract Phase

This phase in the research project lifecycle includes all the activities that must be undertaken to complete a legally binding contract between the funding agency/sponsor, the PI and WIT.

Context

Once a proposal is successful, the funding agency/sponsor typically issues a formal offer of funding to the Institute. This Letter of Offer or Research Agreement outlines the terms and conditions imposed on the Institute, its collaborators and the PI in accepting the funding for the particular research programme. At this stage it is advisable for the PI to arrange a meeting with a member of the RSU16 to discuss post award contract management issues. Acceptance of the research grant must be approved by the Vice President for Research, Innovation & Graduate Studies or nominee, before the commencement of any work on the project. The RSU organises signature of formal acceptance documents on behalf of the PI and returns same to the funding agency/sponsor. Associated research agreement, e.g. legal or IP, must be approved and signed by all parties, before the research account is set up. Research Agreements must be reviewed by the Office of the Vice President for Research, Innovation & Graduate Studies to ensure the contract terms and conditions are acceptable to WIT.

Where a particular sponsor is providing funding to WIT for the first time, the Institute may carry out a due diligence exercise to ensure that there is no conflict of interest with regard to the funding received or research activity being carried out.

In the case of projects with external partners (e.g. Innovation Vouchers, Innovation Partnerships, consultancy, etc.) the TTO will provide assistance with drafting and negotiating the necessary contractual agreements.

Insurance
Eligibility of PI
Setting up a Research Account (P-Code)

Key Points of Contact

Process	Contact
Co-ordination of acceptance of research grant Co-ordination of negotiation process, including Consortium Agreement and Research Agreements	Jo Holohan (National Programmes, [email protected], x4026) Philomena Treacy (European Programmes, [email protected], x4042)
Financial review of contracts and consortium agreements, in line with proposals submitted and letters of offer Ensure correct budgetary completion of grant registration form and sign off on same Negotiation with funding agency/sponsor on behalf of the research community on any financial matters relating to research grants Assessing project for VAT liability	Susan Green (x2494) Eimear Radley (x4059) Michelle Farrell (x5583) email: [email protected]
Institutional signature on contracts Account set up and generation of project P-Code	Carol Kennedy ([email protected], x5596)
Industry Liaison WIT/Company Agreements Any other special requirements, such as Memoranda of Understanding, once-off research agreements or sub-contracts	Kathryn Kiely ([email protected], x2034) or James O'Sullivan ([email protected], x5592)
Full contract compliance review (except financial) Review of Consultancy Contracts, Consortium Agreements and Research Agreements Institutional signature on consultancy contracts Intellectual Property NDAs Licences/Patents, etc. Consortium Agreements Partner Agreements	James O'Sullivan ([email protected], x5592)

Research Project Mobilization Phase

Once a research grant has been set up by Research Finance, the PI can initiate recruitment of staff and students to the grant, and can commence the purchasing of equipment and consumables.

Context

Once a research grant has been set up by Research Finance, the PI can initiate recruitment of staff and students to the grant, and can commence the purchasing of equipment and consumables.

Recruitment of Research Staff and Students
Human Resource Strategy for Researchers (HRS4Rs)
Research Integrity
Ordering Goods and Services
Travel, Subsistence and other Expenses

Key Points of Contact

Process	Contact
Advertising, interviewing and recruitment of salaried research staff to work on funded research project	Janet Ayres ([email protected], x5519)
Contracts of employment for salaried research staff	Celine Hartley ([email protected], x2740)
Advertising and setting up research masters or PhD students to work on funded research project Grant payments for funded research postgraduate students Postgraduate fees for funded research postgraduate students	Rita Dalton ([email protected], x5501)
Postgraduate application forms and enrolment and registration of students	Avril Kelly ([email protected], x2883)
Postgraduate space in the library Generic Skills Training Programme Postgraduate Induction	Postgradute Support ([email protected])
VEC or County Council grant	Marie Cummins ([email protected], x2088)
Procurement of goods and services Managing National and EU tenders Setting up new suppliers	Denice Power or Emma O'Keeffe ([email protected], x2744)
WIT Research Repository	David Kane ([email protected], x2838)

Research Project Management Phase

This phase includes all of the activities associated with the management of the Research Project (both financial and non-financial). Non-Financial project management activities relate to changes to existing contracts between the funding agency/sponsor, the PI and WIT.

Context

During the lifetime of a research project the funding agency/sponsor sets out a number of requirements in relation to both the finances of the project as well as the scientific programme. This includes the provision of regular reports to the funding agency/sponsor in relation to how the project is progressing, any changes to the work programme or schedule and financial reports on the expenditure incurred.

Any change, which is not provided for under the terms and conditions of the grant, must be approved by the funding agency/sponsor and central Institute authorities (i.e. Vice President for Research, Innovation & Graduate Studies and Research Finance). The following are examples of changes that may require approval:

Start/end dates
Budget transfers between funding categories (outside of range permitted under the contract)
Purpose/intention of funding
Named Researcher responsible for grant

Please email [email protected] to notify the RSU of any of the changes above. A Project Alteration Form may need to be completed by Research Finance and submitted to the funding agency/sponsor.

The research grant and associated research agreement remains in place regardless of the mobility of the named PI. The approval of both the Institute and the funding agency/sponsor must be obtained before any portion of a research grant can be transferred from the Institute in the event that the PI leaves the Institute.

If the named PI's eligibility status changes before the completion of the research project, the Head of School must agree a path with the RSU who will in turn consult with the funding agency/sponsor to either continue the research by identifying an alternative PI, bring the current research activity to a close or move the research grant to another Institution.

Roles and Responsibilities of a Coordinator
Audits and Record Keeping
Financial Management
Transfers
Budget Amendments
Timesheets
Commercialisation of the Research
Commerical Search
General Data Protection Regulation (GDPR)
Promote Your Research
Open Research & WIT Research Repository
Researcher Profiles

Key Points of Contact

Process	Contact
Supporting PIs with any amendment to the research project	Jo Holohan (National Programmes, [email protected], x4026) Philomena Treacy (European Programmes, [email protected], x4042)
Producing financial reports for the relevant parties including PIs, funding agency/sponsor and WIT Contract extensions and budget reallocations	Susan Green (x2494) Michelle Farrell (x5586) Eimear Radley (x4059) email: [email protected]
Amendments to EI Contracts (advice of a commercialization specialist should be sought)	James O'Sullivan ([email protected], x5592)
Purchasing Core Travel	Project Manager, Supervisor or Head of Department
BYH Training & Development Programme for Research Staff ODYSSEY Mentoring Programme Implementation of HRS4R Action Plan at WIT	Eimear Fitzpatrick ([email protected], x2193)
Room bookings	Anne Murphy ([email protected], x2859)
Health & Safety Issues	Mary O'Doherty ([email protected], x5517)

Research Project Completion Phase

At the conclusion of each project there must be a financial reconciliation between income from the funding agency/sponsor and the expenditure by the PI. Funding agency/sponsor also require research project technical reports to be completed both during the period of the project and on completion of the project.

Context

This section describes the steps to be followed once a research project has been completed.

Reporting
Closing the Research Account
Audits
Publications

Key Points of Contact

Process	Contact
Final financial reporting Audits	Susan Green (2494) Michelle Farrell (x5586) Eimear Radley (x4059) email: [email protected]
Thesis Submission & Graduation	Sharon O'Connell ([email protected], x5690)

Process

Contact

Final financial reporting
Audits

Susan Green (2494)
Michelle Farrell (x5586)
Eimear Radley (x4059)

email: [email protected]

Thesis Submission & Graduation

Sharon O'Connell ([email protected], x5690)

All Finance policies, forms and notes are available on the Q Drive: Q:\Public\Finance

All Procurement policies and forms are also available on the Q drive: Q:\Public\Procurement

Please click to download an overview of Managing Your Research Finances: a presentation given by Susan Green, Project Accountant (February 2020).

Procurement policy: supplies and services

Quotations (all thresholds are inclusive of VAT):
- Up to €500: One written quote
- €500 to €1,000: Two written quotes
- €1,000 to €5,000: Three written quotes
- €5,000 to €10,000: Four written quotes
- €10,000 to €25,000: Six written quotes and completion of Quotation Examination Form
- €25,000: Tender required.
Competitive quotes should be sought in the case of materials, equipment and services (including consultants and contractors).
Refer to WIT’s preferred suppliers list on the Q drive under Procurement. These suppliers have succeeded in the tendering process and have secured a contract with WIT. Random suppliers cannot be chosen, e.g. Officestuff is the preferred stationery supplier and DELL is the preferred PC/laptop supplier.

M7 purchasing system

To find out about access to M7 please contact the Research Support Unit (Carol Kennedy).
Training on M7 is provided by the Finance Department (Melissa Hanly)
Five key steps in the M7 process:
- Complete Purchase Requisition Form, ensure to obtain sign-off from the Project Budget Holder
- The order raised on M7 with all relevant quotes attached - system will generate a purchase order (PO) number
- Lodge original Purchase Requisition Form with relevant approver
- Send original invoice to the Finance Department – include relevant PO
- Goods receive the item on M7 once received.

Bank Transfer Payment (Cheques no longer used in WIT)

Electronic Funds Transfer (EFT) form can be found on the Q drive.
Used for payment to companies that occur on a once-off basis.
Bank requisition forms must be accompanied by a receipt/invoice.
The claimant must complete the bank requisition form which must be signed by the Project Budget Holder.
Send signed requisition form to Accounts Payable in the Finance Department.

Petty cash

Petty cash is used for any miscellaneous purchase where the total value is less than €150.
To obtain petty cash, complete a petty cash voucher, obtain the signature of the Project Budget Holder (Supervisor in the case of funded research scholarship projects) and send to Finance along with a receipt for goods purchased. Call to Finance Office to collect reimbursement.
Petty cash is available from Mary Kenny in the Finance Office during the following times:
- Mon-Thurs: 10.00am to 12.30pm & 2.00pm to 4.30pm.
- Fri: 2.00-4.30pm.

Core ESS travel

The approver for pre-approving travel (before travel) & re-approving travel (after travel) is the supervisor (in the case of funded research scholars) / project budget holder.
If claiming receipted items, copies of all receipts must be given to the approver, accompanied by the trip print-out.
Travel payments are processed by Payroll every second Wednesday.
Travel is paid on a fortnightly basis by bank transfer.
All Core ESS travel queries should be directed to the Payroll Department (Maedhbh Brosnan / Ciara McCarthy).
Training on Core ESS is provided by the Payroll Department.

Setting up your project

Account Set-Up Form

New Supplier Setup Form

New Customer Setup Form

external link Invoice Request Form

The Correct Procedure for requesting a vacancy to be approved for advertising is as follows:

The appropriate forms must be completed and sent to the HOD/HOF etc., for approval
- For Research posts – R&D Staff requisition Form & Job description Form
- Non-Academic/Non-Research posts – Non-Academic Requisition Form
- Academic Posts – Academic Staff Requisition Form
The forms are then sent to Neil O’Sullivan
If funding is in place, Neill will approve the request and send it onto the Research Recruitment Officer, informing her to commence the recruitment process
If funding is not in place, then Neil will bring the request to the Subcommittee for approval (the subcommittee normally meets every 2 weeks, but this can change). Once approved, Neil will send it onto the Research Recruitment Officer, informing her to commence the recruitment process for advertising

All recruitment must go through this process except for work experience, internships & Emergency Cover. Emergency cover will require approval from the subcommittee, but the recruitment process does not go through the HR Department:

Internal vacancies are generally advertised for one week & external vacancies for two weeks
Following advertisement, the research recruitment officer normally has the shortlisting pack ready within approximately 5 working days and will send it onto the shortlisting panel.
When the shortlisting is completed, the fully completed Selection Control Form is returned to the research recruitment officer, who will only then, place it in the queue to be scheduled for an interview.
The requester will be offered a date for the interview, approximately three weeks prior to the interview date, to allow for the interview panel to be put in place and to give the required notice to candidates. (Candidates are not invited to interview until all interview panel has been confirmed).

Presently, once the competition is put in the queue to be scheduled for an interview, it takes approximately 1-2 months for the interviews to be held. This timeline is just an estimation, as it is dependent on many factors, including the number of competitions to be scheduled, Governing Body availability, etc. PI’s need to be aware of the timelines when submitting requests and to submit them as early as possible.

Any queries surrounding this process or requests for documentation, etc should be directed to Janet Ayers.

Recruiting Research Students

The material presented in this section outlines the procedure for the recruitment of research postgraduate students who are funded through internal (e.g. WIT PhD Scholarship Scheme) or external (e.g. European Commission, Industry, Teagasc Walsh Fellowships, Science Foundation Ireland, etc.) funding programmes.

Click on a section below to reveal more details associated with each step of the process. An overview of the process, along with downloadable documents at each stage is available in our step-by-step guide to funded research postgraduate recruitment.

Research Programme Board Approval

The academic process for funded research postgraduate positions is specified in §4 of the WIT Postgraduate Research Degrees: Regulations and Procedures. PI/Supervisor submits a summary of the research project(s) and details of the proposed supervisory team(s) to the Research Programme Board Chair of the associated department (see listing of Research Programme Chairs at the bottom of this accordion) for review.

The Chair of the Research Programme Board will inform the Postgraduate Admissions Office ([email protected]) and the RSU ([email protected]) that the position is to be advertised using the Research Postgraduate Scholarship Information Sheet.
Advertising
- Upon e-mail submission of the Research Postgraduate Scholarship Information Sheet by the Research Programme Board Chair to Postgraduate Admissions and the RSU, the advertising process will commence.
- Allow at least two weeks for the closing date for applications (RSU and PG Admissions to agree on an appropriate date).
- Once the Project Information Sheet is agreed with RSU, Research Support Unit (RSU) will:
  - Post on the WIT website and other websites as requested [Findaphd.com / Findamasters.com, Euraxess, NatureJobs (if science-related)].
  - Liaise with Jo Holohan, RSU, who will promote on social media, in conjunction with the Marketing Office.
  - Send advert links to Supervisor so they can promote through their own networks.
  - Notify PG Admissions, Office of the Registrar that the scholarship has been advertised.
- Queries:
  - Research Postgraduate Admissions will deal with any queries relating to the admissions process and will direct any project-specific queries to the relevant Supervisor.
Applications
- As completed applications are received, Research Postgraduate Admissions upload and share the application with the Supervisor(s) and the relevant Research Programme Board Chairperson via OneDrive.
- All complete applications are acknowledged by Research Postgraduate Admissions, with applicants advised that they will be contacted in due course. Please note: Research Postgraduate Admissions completes a completeness check on all applications (i.e. English language, grading certification).
- The Research Programme Board Chairperson conducts the initial eligibility checks and verifies the qualified applicants; this may be done in conjunction with the designated Supervisor(s).
- The Supervisor shortlists the candidates for interview; this may be done in conjunction with the Research Programme Board Chairperson. There is no minimum/maximum number of candidates to be interviewed. The names of applicants who are not shortlisted should be entered on the ‘Not Shortlisted Candidate Form’. This form should then be signed by the relevant Head of Department (HoD) and returned to Research Postgraduate Admissions so that candidates can be notified.
- In the event that no applications are received by the closing date, or applicants do not meet the minimum eligibility criteria, the position should be re-advertised. In the event that no candidates are shortlisted for interview, it is imperative that these candidates are informed of the outcome of the shortlisting process before the position can be re-advertised by the RSU. An exception to this arises where the terms and conditions of the research funding award require that the position be filled by a given date and where it would not be possible to complete the advertisement/interview process in the available timeframe. Please notify RSU to organise re-advertisement.
Interviews
- It is the designated Supervisor’s responsibility to contact applicants to arrange interviews – this should be done as soon as is practical.
- Interview panel:
  - Interview panels must be approved by the Research Programme Board Chairperson.
  - Ideally there should be three people on the panel: generally the Supervisor, Research Programme Board Chairperson or their representative and Co-Supervisor or other specialist in the area being interviewed for. A representative from the RSU can be requested (please contact Jo Holohan to organise).
  - Try to ensure gender balance in the interview panel.
  - It is not necessary to have an external person present.
  - Cognisance must be taken of the Institute’s Equal Opportunity Policy and the OTMR Policy.
- Interview location:
  - Supervisor must arrange a suitable room in which to hold interviews, usually within their Department.
  - Check if candidates have any special access requirements.
  - Ensure room layout is appropriate to conduct interview.
  - Ensure water is available for candidates and interview panel members.
  - Candidates may be interviewed via Skype. Please contact Educational Services to arrange this in the audio visual suite.
- Scoring:
  - Supervisor to complete the Interview Score Sheet for Funded Research Postgraduate Scholarships.
  - Candidates should be scored against weighted criteria. It is the responsibility of the panel to decide this weighting before the interviews take place.
  - Panel members must score candidates after their interviews, record this on the Score Sheet and sign it. Please note that candidates are entitled to request their Score Sheet under Freedom of Information.
  - The Score Sheet must then be signed by the Research Programme Board Chairperson and the original should be sent by the Supervisor to Research Postgraduate Admissions along with completed ‘Not Shortlisted Candidate Form’ (if this has not already been forwarded) so that candidates can be notified of the outcome of the interview.
  - You also need to finalise the Shortlisted for Interview form. After interviews, submit this completed Excel document to PG Admissions, ensuring accuracy of applicant email address. This must be signed by your Research Programme Board Chair.
- In the event that all interviewed candidates are unsuitable for the position (i.e. do not meet the threshold criteria), the position should be re-advertised through the RSU.
- Notification of outcome:
  - Based on your score sheet and Excel Shortlisted Form, PG Admissions will advise each candidate of their outcome. (i) Unsuccessful, (ii) Placed on a panel, (iii) Successful pending PGEG approval. Depending on what you have indicated in your final Shortlist Form, other conditional offers may be made, for example "conditional on completing final year exams and receiving a 2.1". In the event that all interviewed candidates are unsuitable for the position (i.e. do not meet the threshold criteria), the position should be re-advertised through the RSU.
- In the event that all interviewed candidates are unsuitable for the position (i.e. do not meet the threshold criteria), the position should be re-advertised through the RSU.
Offers
- Supervisor should prepare the PG_A2 Form (and in Departments where it is required the QQI Registration Form). Once completed, this form should be submitted along with the specified attachments to your Research Programme Board (RPB) Chair. Once approved at School level, the RPB Chair will upload on One-Drive for (Sharon O’Connell).
- The PG_A2 Form (and QQI form if required) will be assessed by the Postgraduate Enrolment Group at its next meeting. If approved the PG Enrolment Group will inform Research Postgraduate Admissions, the Research Programme Board chairperson and the HoD that the offer is recommended.
- Research Postgraduate Admissions issues a Final Official Letter of Offer to the successful candidate. Candidates are asked to accept the offer within two weeks (or earlier, if specified by the Supervisor).
- Research Postgraduate Admissions notifies the Supervisor, RSU (Research Office) when the candidate accepts the position so that necessary arrangements can be made.
Scholar Set-Up

The RSU, Office of Research, Innovation & Graduate Studies deals with (please email RSU with your completed forms):
- Postgraduate Student Commencement Form (download form).
- Scholarship exemption declaration forms (download form).
- Postgraduate Research Agreements (prepared by the RSU).
- Amendments to research postgraduate scholarships e.g. change in P code, end date, stipend etc., (download form).
- Letters of support in relation to visa applications, Personal Public Service (PPS) number applications, etc.
- Research Postgraduate workspace in the Library (download form).
Research Postgraduate Admissions, Office of the Registrar deals with Registration:
- Once the successful student accepts the offer (by returning a completed acceptance slip, via post) Research Postgraduate Admissions will send the successful student a registration email. This contains a student number and password which will enable the student to register online.
- The student brings their student number to the WIT Card Office to be issued with a student WIT card.
- If the student requires access to laboratory doors or buildings, they should complete a room access request form. This should be signed by the relevant parties and then presented at the Estates Office for signature and subsequently the WIT Card Office so that the student’s WIT card can be updated with appropriate access.
- The student number will also be used to get a student email account and access to the WIT network from Computer Services.

The following listing of Research Programme Board Chairs is correct as of March 2020 but is subject to change.

School / Department	Chairperson	Email Address
School of Business	Dr Tom O’Toole	[email protected]
School of Education and Lifelong Learning	Dr Helen Murphy	[email protected]
School of Education and Lifelong Learning/School of Humanities	Dr Allison Keneally	[email protected]
School of Engineering	Dr Derek Sinnott	[email protected]
School of Health Sciences	Dr Michael Harrison	[email protected]
School of Science and Computing, Dept. of Computing and Mathematics	Dr Alan Davy	[email protected]
School of Science and Computing, Dept. of Science	Dr Orla O’Donovan	[email protected]

The remaining schedule of meetings for the 2020/2021 academic year are as follows:

08 January 2021 05 February 2021 19 March 2021 30 April 2021 14 May 2021

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