Postgraduate Setup Process

I am a...

Funded Research
Postgraduate Student

 

Research Postgraduate
Supervisor

Step 1: Funded Research Postgraduate Recruitment

Funded research opportunities are uploaded on WIT website, on FindAMasters.com/FindAPhD.com and Euraxess.ie. ^*

Step 2: Funded Research Postgraduate Applications

Applications for all Waterford Institute of Technology postgraduate programmes must be made by downloading the WIT Postgraduate Study by Research Application form and sending the completed form, by e-mail, to PG Admissions. Please contact PG Admissions for any queries relating to the application process.^*

Step 3: Funded Research Postgraduate Interviews/Offers

Normally, applicants are subject to an interview for funded research postgraduate opportunities. Interviews are organised by the Supervisor/Head of Department. Offers are made to successful applicants via the Research Postgraduate Office. Unsuccessful applicants will also be notified via the Research Postgraduate Office.

Step 4: Acceptance of Funded Research Studies

Once the applicant accepts the Funded Research Postgraduate Opportunity via the Research Postgraduate Office, the applicant is issued with an e-mail detailing their student number, generic e-mail address ([email protected]), username and password, and instructions as to how to register and pay fees (where applicable).

Step 5: Commencement of Funded Research Studies

Applicant and Supervisor agree a start date. Rita Daltone: .(JavaScript must be enabled to view this email address)
ext: 5596 (Research Support Unit) administers the funded research student setup on arrival at WIT (to ensure payment of stipend, expenses, etc, see Step 8).^* For students arriving at TSSG, setup is administered by Jane Mahonye: .(JavaScript must be enabled to view this email address)
ext: 4173 (ArcLabs Building, Carriganore).

Step 6: Research Postgraduate Induction

All students are expected to attend induction, which is normally held in early October. Induction and Training is organised by Angela Powere: .(JavaScript must be enabled to view this email address)
ext: 5627.

Step 7: WITCard

If you are new to WIT, you will require a WITCard in order to access a number of services. Once you are registered, proceed to the WITCard Office to receive your WITCard. The WITCard Office is located in the Main Atrium, Cork Road Campus.

Step 8: Student Setup for Funded Research Stipend and Core Travel

Student completes the following forms with their supervisor and submits to Rita Daltone: .(JavaScript must be enabled to view this email address)
ext: 5596 (RSU)/Jane Mahonye: .(JavaScript must be enabled to view this email address)
ext: 4173 (TSSG):

1. Research Postgraduate Student Set-Up Form
   Supervisor assists the student with the completion of the Research Postgraduate Student Set-Up Form and confirms amount of stipend, start date, end date and the cost centre for stipend and fees and sends form to RSUe: .(JavaScript must be enabled to view this email address)
   ext: 5596/TSSGe: .(JavaScript must be enabled to view this email address)
   ext: 4173.
2. Scholarship Exemption Form
   Supervisor assists the student with the completion of the Scholarship Exemption Form and returns the form to RSUe: .(JavaScript must be enabled to view this email address)
   ext: 5596/TSSGe: .(JavaScript must be enabled to view this email address)
   ext: 4173.
3. Postgraduate Research Agreement
   Contact Rita Daltone: .(JavaScript must be enabled to view this email address)
   ext: 5596 in RSU to arrange the completion of your Funded Research Agreement. Supervisor and student are both required to sign agreement and return it to RSUe: .(JavaScript must be enabled to view this email address)
   ext: 5596.

Step 1: Notify RSU of Funded Research Postgraduate Opportunity

Supervisor contacts the Research Support Unit (RSU)e: .(JavaScript must be enabled to view this email address)
ext: 5596 to advertise a funded research opportunity.

Step 2: Funded Research Postgraduate Opportunity is Advertised Online

RSU uploads opportunity on WIT website under Funded Research Opportunities, on FindAMasters.com/FindAPhD.com and Euraxess.ie. Note that the formal application for a place on the programme is made to WIT's Research Postgraduate Office (RPGO) by e-mailing the application form to [email protected].

Step 3: RPGO Moves Applications to OneDrive

Applicant submissions are categorised and moved to OneDrive for storage and sharing with supervisors.

Step 4: RPGO Contacts Supervisor

The RPGO contacts the supervisor(s) after the closing date (in the following days) to inform them that research scholarship folder is now complete and applications are ready for review.

Step 5: Supervisor Reviews Applications

The supervisor reviews the applications stored on OneDrive. There are two forms be completed and returned to [email protected]. Instructions on how to complete are detailed at the top of each form:

1. "Not Shortlisted" Form: Supervisor completes and emails to [email protected] on completion of the shortlisting process. The email address entered on the Excel Sheet will be used by the RPGO to communicate the outcome to the applicant.
2. "Shortlisted for Interview" Form: Supervisor completes and emails to [email protected].

Step 6: Perform Interviews

It is the designated supervisor's responsibility to contact applicants to arrange interviews – this should be done as soon as is practical.

Upon completion of all interviews the “Interview Score Sheet” Form is completed by the Supervisor and signed. Instructions on how to complete are detailed at the top of the form.

Step 7: Interview Scoresheet Sent to HoD for Approval

Scoresheet is sent to the HoD for approval. The Head of Department must sign the Interview Scoresheet, if approved. Once approved, a hard copy of the final scoresheet is submitted by Head of Department to the RPGO. It is only on receipt of this form that the candidate will be notified of the outcome. The RPGO scan and save the scoresheet to OneDrive.

Step 8: Final Approval by Assistant Registrar

The Assistant Registrar gives final decision to the selection.

• If 'no' and additional information is required, the interview results are updated awaiting subsequent response from the applicant.
• If 'yes' the successful applicant's details are logged on Banner. The Offer Letter is typed up and forwarded by e-mail to the applicant (a hard copy is also sent by post).

Step 9: Applicant Responds to Offer

The Applicant formally responds to the Letter of Offer.

• If the applicant declines the offer, the offer moves to the next ranked applicant on the Score Sheet.
• If the applicant accepts the offer, details of their registration are forwarded by e-mail.

Step 10: Commencement of Funded Research Postgraduate Studies

Applicant and Supervisor agree a start date. Rita Daltone: .(JavaScript must be enabled to view this email address)
ext: 5596 (Research Support Unit) administers the funded research student setup on arrival at WIT (to ensure payment of stipend, expenses, etc, see Step 14).^* For students arriving at TSSG, setup is administered by Jane Mahonye: .(JavaScript must be enabled to view this email address)
ext: 4173 (ArcLabs Building, Carriganore).

Step 11: Research Postgraduate Induction

All students are expected to attend induction, which is normally held in early October. Supervisors are also encouraged to attend, especially those who are new to the role. Induction and Training is organised by Angela Powere: .(JavaScript must be enabled to view this email address)
ext: 5627.

Step 12: WITCard

If the applicant is new to WIT, they will require a WITCard in order to access a number of services. Once registered, applicants can present to the WITCard Office to receive their WITCard. The WITCard Office is located in the Main Atrium, Cork Road Campus.

Step 13: Student Setup for Grant Payment and Core Travel

Applicant completes the following forms with their supervisor and submits to Rita Daltone: .(JavaScript must be enabled to view this email address)
ext: 5596 (RSU)/Jane Mahonye: .(JavaScript must be enabled to view this email address)
ext: 4173 (TSSG):

1. Research Postgraduate Student Set-Up Form
   Supervisor assists the Applicant with the completion of the Research Postgraduate Student Set-Up Form and confirms amount of stipend, start date, end date and the cost centre for stipend and fees and sends form to RSUe: .(JavaScript must be enabled to view this email address)
   ext: 5596/TSSGe: .(JavaScript must be enabled to view this email address)
   ext: 4173.
2. Scholarship Exemption Form
   Supervisor assists the Applicant with the completion of the Scholarship Exemption Form and returns the form to RSUe: .(JavaScript must be enabled to view this email address)
   ext: 5596/TSSGe: .(JavaScript must be enabled to view this email address)
   ext: 4173.
3. Postgraduate Research Agreement
   The student must contact Rita Daltone: .(JavaScript must be enabled to view this email address)
   ext: 5596 in the RSU to arrange the completion of the Funded Research Agreement. Supervisor and applicant are both required to sign agreement and return it to RSU.

NB: If a Funded Research Postgraduate student undertakes additional work for their supervisor/the Institute (outside the work outlined in the Postgraduate Research Agreement), this work is liable for tax and must be processed by the WIT Payroll Department. Details of the additional work must be submitted to RSU/TSSG for payment as a taxable payment to be included in the HR Monthly Control Sheet. This does not go to the Fees Office or through Banner.